Information for speakers

INFORMATION FOR APPLICANTS

 

Thank you to everyone who has applied to speak at the 12th ICT4D Conference. We closed the main track application on December 14 2019. Submissions received after this date may be considered but will be waitlisted. We are still accepting applications for the Digital Development In Nigeria track until February 7 2020.

We have started to notify applicants on the results. If selected you will receive a notification with your speaker ID. Please keep a note of this number as you will need to enter it in order to register as a speaker.

Registration and payment must be complete by February 7 2020 if you have been selected. You may continue to register at the reduced rate until February 7 2020. We will send all accepted speakers a code to secure this speaker discount after the early bird expiry on January 30 2020.

We are grouping some speakers together into sessions around common ICT4D tools and digital themes in their abstracts. Your notification email will also indicate this. We are also limiting the number of speaking opportunities for individuals and organisations. If you made multiple applications we will only process the last ( final) application you submitted in time.

Speakers are selected with reference to the following criteria:

  • Exceptional innovation in ICT4D
  • Credibility and experience of the presenter and/or organization
  • Clarity of the submitted abstract
  • Relevance of abstract to conference themes
  • Verifiable results and impact of the program/project
  • Extent to which the program/project is replicable and scalable
  • Diversity of speaker or program beneficiary: this includes but is not limited to gender, age, previous participation as a speaker, region where speaker is based

 

Please also see these FAQ about speaking at the ICT4D Conference:

How are speakers selected for the ICT4D Conference?

The ICT4D Conference Organizing Committee is working to achieve greater transparency and diversity at all levels of conference management.

Speakers are selected on a competitive basis with reference to the following criteria:

  • Exceptional innovation in ICT4D
  • Practical focus and lessons learned
  • Credibility and experience of the presenter and/or organization
  • Clarity of the submitted abstract
  • Relevance of abstract to conference themes
  • Verifiable results and impact of the program/project
  • Extent to which the program/project is replicable and scalable
  • Diversity of speaker or co-presenters/ program end-users: this includes but is not limited to gender, age, nationality, previous participation as a speaker, region where speaker is based

 

We will only accept one application per person. In case of multiple applications from the same email address we will only consider the final submission.

Sales pitches of solutions or initiatives will not be accepted.

We particularly welcome applications from women, youth and people with disabilities.

When will you notify me of the results of my application?

We will notify you by email on the status of your application from January 2020. If you have not heard from us it usually means your application is still in progress or pending review.

If you applied for a joint presentation or panel, please notify any co-presenters of the result as we do not notify them separately.

If your application has been accepted please register at the applicable rate by the deadline – February 7, 2020 (or as communicated in your offer of a slot) to secure your speaking spot.

We have received over 800 speaker applications for the past ICT4D Conferences. Owing to the high number of submissions we are limiting the number of speaking opportunities for individuals and organisations.

We may group speakers into sessions on common themes or ICT4D tools.

We will only accept one application per person. In case of multiple applications from the same email address we will only consider the final submission.

Visit our website regularly for any further announcements and check your spam folders as some of our automated emails may be redirected by your email server settings.

How do I fill out the application form?

The application form will ask you some basic questions about you, your organization, the development sectors and the ICT4D tools you focus on. You will also be asked what type of presentation you prefer to give.

Once you start your application you will have the option to save your form and complete it at a later date via a link which will be emailed to you. Please make sure you submit your application by 23:59 PT on December 15 2019.

  • You will be asked to describe the objective of your session in 150 characters – the key message or lesson learned you wish to share with the audience.
  • In the ‘abstract body question’ please write a brief summary (1500 characters max) of your proposed presentation. Please refer to the selection criteria below to help ensure you include the most relevant details.
  • You will also be asked to upload a photo. Format: jpg preferredpng or pdf accepted (2MB max
  • We will use the information you provide in the application to help us review and select presentations. We need to collect contact details and other information from you in order to process your application, inform you of the results and keep you updated with important logistical details related to participation in the ICT4D Conference. We will also ask you if you wish to opt-in to receive further updates and developments related to the ICT4D Conference and other events. You may unsubscribe from this at any time.For more information on how we use your data please see our privacy policy.

 

What language should I complete the form in?

Please submit your application in English and ensure it is clearly written and presented. We are not able to provide translation services for the ICT4D Conference.

The ICT4D Conference proceedings take place in English. However, we may offer some speakers the opportunity to present sessions in French subject to space availability in the agenda. Please indicate whether you wish to present in French on your application form.

Can I change or edit my application after I submit it?

We are not able to amend or edit your form once it has been submitted.

Once you start your application you will have the option to save your form and complete it at a later date via a link which will be emailed to you. Please make sure you submit your application by 23:59 PT on December 15 2019.

Once you submit your form you will receive an email confirmation of submission and a copy of your form. We recommend you keep a record of these for future use.

What type of presentation or speaking opportunity can I apply for ?

In your application form you have the option to be considered for several types of speaking opportunity:

40 Minute case study/presentation

20 minute case study/presentation

8-10 minute demonstration

40 minute panel with proposed panellists from your partner organizations

40 minute discussion group or roundtable

40 minute training sessions

Half/Full day workshops on April 24. Please note these are separately bookable by attendees

You also have the option to be considered for a session or panel formed by the ICT4D Conference Committee if your preferred presentation format is not available.

In order to maximise speaking opportunities we will limit the number of speaking opportunities for individuals.

I applied for a 40 minute session but you offered me a panel session with other people. What does this mean?

As demand for speaking opportunities has usually exceeded availability we have limited the number of speaking opportunities available for individuals or organizations to help ensure a broad and diverse representation and coverage of topics, issues and perspectives.

In some cases, we may group speakers into sessions into 90-minute agenda blocks comprising several case studies or presentations on a similar theme or ICT4D tool from different speakers or organizations.

We may also group successful applicants to create 40 minute panel sessions on common themes.

In the application form you will be given an opportunity to indicate whether you wish to be considered for one of these sessions.

What happens if I can no longer speak at the ICT4D Conference after you accept my application?

Generally we do not accept substitutions.

The ICT4D Conference selection teams accepts the highest scoring submissions with reference to criteria published online which includes credibility of speaker and overall diversity of speaker panel.  Many high scoring applicants are not accepted and many others may wait on reserve lists.

In the interests of transparency and fairness to those accepted through the selection process we are not permitting speaker substitutions except in limited circumstances. Please contact us first to check.

If you find you are no longer able to speak after you have paid and registered we will offer a refund until 23:59 PT February 20 2020. We will not refund registration fee if the request is received after 00:00 February 21 2020

Do you cover costs and fees for speakers?

All attendees, including speakers, are responsible for covering their own costs and fees associated with conference attendance. The ICT4D Conference is organized on a not for profit basis by a consortium of partners in international development. In previous conferences we have accepted over 300 speakers from the application process. In the interests of fairness and transparency to other speakers and attendees we are not able to make exceptions. We do have a limited scholarship program for selected and eligible speakers from local NGOs/CSOs from low or low/middle income countries as defined by the World Bank. You may apply for this in the application to speak. Please see tab below for further details.

Please also see our conference support and guidance pages for suggestions of other sources of funding.

If you are accepted to speak you will need to confirm your spot by registering at the applicable rate by the published deadline, February 7 2020.

 

I cannot get funding. Does the ICT4D Conference offer scholarships or financial support?

The ICT4D Conference Committee is dedicated to improving diversity at our events and the ICT4D sector by offering a limited number of scholarships to potential speakers who might not otherwise be able to attend the 12th ICT4D Conference in Abuja. These awards are primarily open to applicants from Local NGOs, NFPs or social enterprises or organizations headquartered in low/lower-middle income regions as defined by the World Bank.

Awards are made by the ICT4D Conference Scholarship Committee and are based on criteria including a demonstration of excellence in ICT4D and financial need.  You may opt to apply for a scholarship in your application to speak.  You will be asked to write a short essay outlining why you require a scholarship. Closing date for scholarship applications is December 15 2019 Applicants will be informed on the results from January 2020

Please also see the Conference Support and Guidance page for suggestions to secure third party funding.

Further Information
  • All abstracts submitted by the deadline will be considered. Those received after the deadline may be considered but will be placed on a waiting list.
  • Applicants will be notified from January 2020 if their submission has been selected.
  • You may also elect to be considered as a panellist in a session arranged by the ICT4D Conference Committee if your submission is not accepted for the format of your choice.
  • All those offered presentation/demonstration stage/panel slots must confirm acceptance by paying the registration fees. Speaker discount is 20% less than the applicable standard rate for your region if we accept your application to speak after the January 30, 2020 deadline.
  • We limit number of speaking opportunities available for individuals or organizations to help ensure a broad and diverse representation and coverage of topics, issues and perspectives.
  • Speakers are responsible for their own travel, accommodation and conference registration fees. Please also ensure you obtain a Nigerian entry visa, if applicable.
  • April 4, 2020 –  submission deadline for presentation and associated materials. Please use an accessible presentation format.
  • We may make minor editorial changes for layout and accessibility purposes.
Important Venue and A/V Information

All conference rooms will be equipped with display screen, laptop, and internet connection. PA equipment will be available in larger rooms.

Speakers are responsible for provision of all peripheral equipment including adaptors, convertors and cable connectors for use with any additional equipment in Nigeria.

Please ensure you submit your presentation to us by April 4, 2020 and bring a back-up copy for your use during the presentation on a USB stick.

 

Visit our website regularly for any further announcements and check your spam folders as some of our automated emails may be redirected by your email server settings.

General Information

 

  • All abstracts submitted by the deadline will be considered. Those received after the deadline may be considered but will be placed on a waiting list.
  • Applicants will be notified from January 2020 if their submission has been selected.
  • You may also elect to be considered as a panellist in a session arranged by the ICT4D Conference Committee if your submission is not accepted in the first instance.
  • All those offered presentation/demonstration stage/panel slots must confirm acceptance by the published deadline of by paying the registration fees. Speaker discount is 20% less than the applicable standard rate for your region for those who receive their notification of acceptance after the January 30 2019 early bird deadline.
  • If demand for speaking opportunities exceeds availability we may group speakers in panels to address common themes and limit number of speaking opportunities available for individuals or organizations to help ensure a broad and diverse representation and coverage of topics, issues and perspectives.
  • Speakers are responsible for their own travel, accommodation and conference fees. Please see here for details of rates we have secured at local hotels.
  • Visas and Yellow Fever Certificates: Please ensure you obtain a Nigerian entry visa if applicable. Nigeria also requires you to present a certificate of Yellow Fever vaccination which must be obtained at least ten days in advance of arrival. Procedures may change so we advise you to check on the Nigeria Government website for latest requirements.
  • April 7, 2020 – online submission deadline for presentation and associated materials to your profile on Pathable. Max file size 20MB. You may wish to download this template for your presentation submission. Please use an accessible presentation format.
    • We may make minor changes for layout and accessibility purposes.

Important venue and A/V information

 

  • All conference rooms will be equipped with display screen, laptop (Windows OS), and wireless internet connection. PA equipment will be available in larger rooms
  • Speakers are responsible for provision of all peripheral equipment including adaptors, convertors and cable connectors for use with any additional equipment in Nigeria
  • Please ensure you upload your presentation onto our website by April 7 2020 and bring a back up copy on a USB for your use during the presentation. Please do not email attachments or links to us directly.