Terms & Conditions

The 11th Conference fee includes refreshment breaks, buffet lunches, drink vouchers and entry to the associated evening networking events (Drinks Reception and Dinner), branded merchandise (conference bag and t-shirt), conference app and a copy of the conference agenda guide.

Registration: The attendee/booker agrees to provide accurate, complete and updated information through the online registration form. ICT4D Conference reserves the right to terminate the attendee’s registration should any incorrect, untrue or incomplete information be found.

Booking Confirmation: ICT4D Conference will confirm the booking to the email address provided.

Payment: The indicated conference fees are listed in USD ($) and payment can be made in USD ($) through PayPal or by credit or visa card. Alternatively onsite at the venue payment can be made by card (credit or visa card) or in cash (USD $ or Ugandan Shillings).

Attendees: All attendees are responsible for purchasing the yellow fever vaccination, adequate insurance (including, but not limited to travel, personal effects and health insurance) and where applicable for a visa too.

Special Offers & Discounts: The early bird rate expiries January 31, 2019. Other discounts are not valid in conjunction with the early bird or other discounted rates.

Ticket Cancellation: Conference fees are not refundable after March 1, 2019 and cancellations made before this date must be received in writing to admin@ict4dconference.org.

Substitutions: After the conference cancellation deadline date, no refunds can be made; however, the registration fee can be transferred to a substitute attendees from the same organization. Simply let us know their full name and job title, and who they are replacing and their job title, by sending an email to admin@ict4dconference.org.

Conference Cancellation: If the ICT4D Conference is obliged to cancel the event for whatever reason, then an attendee will receive a full refund of their fees already paid less any PayPal/Bank Transfer administrative fees if applicable. The ICT4D Conference is not liable for any travel, accommodation or other expenses incurred by attendee or their organization if the event is cancelled or postponed. The attendee’s travel insurance may cover cancellation costs.

Program & Speakers: By registering for the ICT4D Conference, the booker understands that circumstances beyond the control of the conference consortium may necessitate substitutions, alterations or cancellations of a speaker and /or program topic.

Travel: Attendees are responsible for all their own travel costs and arrangements to and from Kampala, Uganda.

Hotel Accommodation: This is not included in the registration fee. A range of partner hotels close to the venue will be listed on the ICT4D Conference website – www.ict4dconference.org/accommodations/

Shuttle Buses: Transportation will be provided by some ICT4D Conference partner hotels not within walking distance to the . Speke Resort Munyonyo. Please check the conference website for more details – www.ict4dconference.org/accommodations/

Dietary Requirements: Any specific dietary requirements should be emailed to admin@ict4dconference.org at least 5 working days prior to the conference commencing.

Anti-Harassment Guidance: The 11th ICT4D Conference is dedicated to providing a productive and informative conference experience. We do not tolerate unprofessional behaviour or harassment of conference attendees in any form. Conference attendees violating these rules may be sanctioned or expelled from the conference, without a refund, at the discretion of the conference organizers. If someone is made to feel unsafe or unwelcome, please report it. ICT4D Conference organizers can be identified by their badges or contacted at info@ict4dconference.org.

Photo/Video: By registering for the ICT4D Conference, the attendee acknowledge and accept that photographs or video will be taken by the organizer or its service providers, and those maybe used for promotional materials of ICT4D Conference, including but not limited to use in annual reports, future conference programs or other promotional material, and on the internet by ICT4D Conference and its service providers. ICT4D Conference reserves the right to publish the names of conference attendees in production materials and on the Internet by ICT4D Conference and its service providers.

Media/Press Passes: Passes are reserved for and restricted to publishers, editors, journalists, photographers, broadcasters and web bloggers associated with the conference subject area. Members of the media/press will be required to produce accreditation in the form of a photocopy of a recognized press or media card, business card, a letter from the editor or an official web address linking to a press release in order to verify their position. No travel or hotel arrangements should be made until ICT4D Conference confirm your attendance.

Future Marketing Activities: Contact information will be safeguarded by the ICT4D Conference as identified in the ICT4D Conference Privacy Policy www.ict4dconference.org/privacy-policy

Access Requirements: ICT4D Conference would like all the attendees to fully participate in the conference. Please let us know if you have any special access requirements, by sending an email to admin@ict4dconference.org.